**Illustrated **Excel 2016 Modules | 5–8: SAM Capstone Project 1a

** **Illustrated Excel 2016 | Modules 5–8: SAM Capstone Project 1a

Paterson Arts Center

mANAGING FORMULAS, DATA, AND TABLES

## GETTING STARTED

· Open the file **IL_EX16_CS5-8a_ FirstLastName_1.xlsx**, available for download from the SAM website.

· Save the file as **IL_EX16_CS5-8a_ FirstLastName_2.xlsx **by changing the “1” to a “2”.

2. If you do not see the **.xlsx **file extension in the Save As dialog box, do not type it. The program will add the file extension for you automatically.

· With the file **IL_EX16_CS5-8a_ FirstLastName_2.xlsx** still open, ensure that your first and last name is displayed in cell B6 of the Documentation sheet.

· If cell B6 does not display your name, delete the file and download a new copy from the SAM website.

## PROJECT STEPS

You are an intern at the Paterson Arts Center in Paterson, New Jersey, and work closely with Gwen Rayburn, the executive director of the center. Gwen is seeking a bank loan to expand the center. In preparation for meeting with a bank officer, she asked you to analyze data about the center’s group classes, lessons, and students, and to compare the terms and payments of three loan options.

Switch to the *Group Classes* worksheet, which Gwen has protected. Start by correcting data as follows:

a. Unprotect the worksheet.

b. In cell C9, change the value to **1:00 PM**.

To reduce the chance of input error, Gwen wants you to make the Location column a dropdown list. Use data validation to create an in-cell dropdown list that restricts data in the Location column in the table (the range E4:E13) to the values **Basie Hall, Cassatt Studio, Chopin Room**.

Unhide the *Students* worksheet to prepare for working with student data.

Gwen added her name to the footer in each worksheet and now wants to remove it. Use the Document Inspector to remove only footer information from the workbook. (*Hint*: Do not save data when the dialog box appears.) [Mac Hint: The Document Inspector is not available on Excel for Mac, so manually remove all footers from the workbook.]

To organize the worksheets more logically, move the *Private Lessons* worksheet so it appears between the *Group Classes* and *Students* worksheet.

Display the full name of the arts center as a header on all the worksheets except the *Documentation* worksheet as follows:

c. Group the *Group Classes*, *Private Lessons*, *Students*, and *Expansion* worksheets.

d. In cell A1, type **Paterson Arts Center** as the worksheet title.

e. With the worksheets still grouped, add the **Sheet Name** to the center header section.

Switch to Normal view, if necessary. Ungroup the worksheets.

To make it easier to navigate the workbook, add hyperlinks as follows:

f. In the *Group Classes* worksheet, add a hyperlink to the text in cell G16 that links to cell **A1** of the *Students* worksheet.

g. Include **View weekly revenue** as the ScreenTip text.

h. Copy the hyperlink from cell G16 in the *Group Classes* worksheet to cell G16 of the *Private Lessons* worksheet.

Gwen is adding two new private lessons on Saturdays and needs that reflected in the schedule.

In the ranges A14:G14 and A15:G15, add two records for the new private lessons using the data shown in Table 1 below. Use the in-cell dropdown list to enter the location information.

Table 1: Data for Private Lessons Worksheet Table

A | B | C | D | E | F | G | |

14 | PR110 | Piano | 10:00 AM | Saturday | Chopin Room | $25 | Tamada |

15 | PR111 | Voice | 11:00 AM | Saturday | Basie Hall | $25 | Thurow |

Gwen asks you to create a separate list of piano lessons on the *Private Lessons* worksheet. Create the list as follows:

i. Enter the text **Piano** into cell A18.

j. Using the range A17:A18 as the Criteria range, create an advanced filter that extracts records from the Lessons table in the List range A3:G15 to the range beginning in cell A20. Use the Copy to another location option.

Gwen asks you to create a worksheet showing the Monday group classes organized by the instructor name. Create this worksheet as follows:

k. Create a copy of the *Group Classes* worksheet and position it immediately before the *Students* worksheet.

l. Use **Monday Classes** as the name of the new worksheet.

m. In the *Monday Classes* worksheet, filter the Day column to display only Monday classes.

n. Sort the filtered table in ascending order by Instructor.

Switch to the *Students* worksheet. Gwen offers a $5.00 discount to repeat students. Apply this discount as appropriate to the student data as follows:

In cell H4, create a formula using the **IF** function and structured references to determine the correct amount paid based on the following criteria:

o. If the **Repeat?** value is **“Yes”**, calculate the amount paid by subtracting **5** from the **Fee**.

p. Otherwise, the amount paid is the **Fee **value.

q. Let Excel copy the formula in cell H4 into the range H5:H49.

r. Format the range H4:H49 using the **Currency** number format with **zero** decimal places and the **$** symbol.

Gwen created an area for retrieving information from the Students table, but it needs to be filled in. In cell K4, enter a formula using the **VLOOKUP** function and structured references to retrieve the class name as follows:

s. Look up the value in cell **K3**.

t. Use the Class Code and Class Name columns in the Students table (**Students[[Class Code]:[Class Name]]**) as the table_array argument.

u. Return the corresponding class name shown in column **2** of the specified columns.

v. Use **FALSE** as the range_lookup value.

In cell J6, enter a formula using the **VLOOKUP** function and structured references to retrieve the instructor’s name as follows:

w. Look up the value in cell **K3**.

x. Use the Class Code through Instructor columns in the Students table (**Students[[Class Code]:[Instructor]]**) as the table_array argument.

y. Return the corresponding class name shown in column **3** of the specified columns.

z. Use **FALSE** as the range_lookup value.

In cell K7, enter a formula using the **DSUM** function and structured references to calculate the total amount paid for a specified instructor as follows:

aa. Use the entire Students table including the header row (**Students[#All]**) as the database argument.

ab. Use the **Amount Paid** header in cell H3 as the field argument.

ac. Use the range **J5:J6** as the criteria.

In cell K8, enter a formula using the **DCOUNTA** function and structured references to count the number of classes taught by a specified instructor as follows:

ad. Use the entire Students table including the header row (**Students[#All]**) as the database argument.

ae. Use the **Class Code** header in cell C3 as the field argument.

af. Use the range **J5:J6** as the criteria.

In her meeting with the bank officer, Gwen wants to show how much revenue the center receives for each class in a typical week. Create a copy of the *Students* worksheet and then modify it to prepare for showing this information as follows:

ag. Create a copy of the *Students* worksheet and position it immediately before the *Expansion* worksheet.

ah. Use **Subtotals** as the name of the new worksheet.

ai. On the *Subtotals* worksheet, clear the contents and formatting from the range J3:K8.

aj. Sort the table on the *Subtotals* worksheet in ascending order by class name.

ak. Apply the **Table Style Medium 6** table style. (*Hint*: Depending on your version of Office, the table style may be written as Gold, Table Style Medium 6.)

al. Convert the table to a range.

Include subtotals on the *Subtotals* worksheet as follows:

am. Add subtotals to the range A3:H49 so that for each change in the **Class Name** value, the formula uses the **Sum** function to add subtotals to the **Amount Paid** field. Use the default settings for the bottom checkboxes.

an. Use the outline buttons to display only the Class Name values with subtotals and the grand total.

Verify the grand total by switching to the *Students* worksheet and then adding a Total row to the Students table.

Switch to the *Expansion* worksheet. Gwen wants to expand the arts center into the adjoining vacant office space, and then renovate the new space. On the *Expansion* worksheet, she asks you to help her analyze the loan options to expand the business. Begin by determining the monthly payments as follows:

ao. In cell B9, enter a formula using the **PMT** function to calculate the monthly payment using the loan information in the range B5:B7.

ap. In the formula, divide the rate (cell **B6**) by **12**.

aq. Use the term in months (cell **B7**) as the nper.

ar. Use a negative value for the pv (cell **B5**).

as. Copy the formula from cell B9 into the range C9:D9.

Calculate the total payments as follows:

at. In cell B10, enter a formula without using a function that multiplies the monthly payments (cell **B9**) by the term in months (cell **B7**) for Loan Option 1.

au. Copy the formula from cell B10 into the range C10:D10.

Calculate the total interest as follows:

av. In cell B11, enter a formula without using a function that subtracts the loan amount (cell **B5**) from the total payments (cell **B10**) for Loan Option 1.

aw. Copy the formula from cell B11 into the range C11:D11.

Your workbook should look like the Final Figures below. Save your changes, close the workbook, and then exit Excel. Follow the directions on the SAM website to submit your completed project.

Final Figure 1: Group Classes Worksheet

Final Figure 2: Private Lessons Worksheet

Final Figure 3: Monday Classes Worksheet

Final Figure 4: Students Worksheet

Final Figure 5: Subtotals Worksheet

Final Figure 6: Expansion Worksheet

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